To All Employees, Officers and Directors:
The nature and scope of DXP Enterprises, Inc.'s operations place a significant trust in individual employees. Since it’s founding in 1908, the Company has always operated with the highest ethical standards. The Company rewards the contribution of its employees by providing challenging employment, competitive compensation and benefits.
Over the years, Company employees have understood and met these high ethical standards. With continued growth and the addition of new operating units, however, it is appropriate to be more specific concerning how the Company’s ethical standards apply to certain business situations. For this reason, the Company has issued the following Business Ethics Policy. These policies apply in principle to all areas of the Company’s business.
As an employee of the Company, you are expected to study the Business Ethics Policy, and to pledge your personal commitment and compliance. You will be asked to certify your compliance with the program. All employees have an obligation to maintain exemplary business conduct.
I am confident that Company employees will abide by the ethical standards that are vital to the continued success of the Company and its employees. All of us are on a team. We must be able to depend on our teammates to support these standards for the mutual benefit of all of us.
David R. Little
Chairman and CEO
INTRODUCTION
It is the
policy of DXP Enterprises, Inc. to comply fully with the laws and regulations
to which it is subject and to conduct business in an ethical manner. The Business Ethics Policy sets forth expectations of legally and
ethically correct conduct required of all employees, officers and members of
the Company’s Board of Directors (collectively, “employees”) in a variety of
identified business situations.
The Business
Ethics Policy does not and cannot cover every situation in which you will be
faced with ethical questions. Questions will arise concerning interpretation,
intent, and application. All such questions should be discussed with your
supervisor, who will consult with higher authority, whenever appropriate.
The term
“Company” in this publication includes all subsidiaries and business units of
DXP Enterprises, Inc.
In performing
their duties for DXP, all employees must comply with all applicable laws,
rules, and regulations and must avoid situations that could result in the
appearance of wrongdoing or impropriety under these guidelines. Employees are
encouraged to talk to supervisors, managers or other appropriate personnel
about observed illegal or unethical behavior and, when in doubt, about the best
course of action in a particular situation. Unless authorized by the employee
or required by law, the identity of the employee reporting a violation, a
concern, or a complaint will not be disclosed.
If you have any
questions or concerns regarding potential violations of applicable laws, rules,
and regulations, or of these guidelines, you should immediately contact any of
the following:
1.
Your supervisor or department manager
2.
Human Resources Director
3.
Chief Financial Officer
4.
Corporate Controller
5.
The Company’s Toll-Free Phone Number, during normal business
hours, 1-877-996-4700, ext. 4771
The Company
recognizes that there will be special situations where employees will prefer to
report a violation, a concern, or a complaint without having the report
attributed to them. You may contact the Human Resources Department at (713)
996-4771 or 1-877-996-4700, ext 4771, during normal business hours, and explain
why you are calling without leaving your name.
You may also send an email to hr@dxpe.com, fax to (713) 939-1591, or mail to Ethics
Officer C/O Human Resources – 7272 Pinemont, Houston, TX 77040.
If any employee
of the Company has concerns or complaints regarding questionable accounting or
auditing matters of the Company, then he or she is encouraged to submit those
concerns or complaints (confidentially or otherwise) to the Audit Committee of
the Board of Directors by sending an email to cletdav@flash.net,
or to assure anonymity, an employee should mail correspondence to the Audit
Committee of the Board of Directors C/O Cletus Davis, 308 North Washington
Avenue, Bryan, Texas 77803.
All reports
will be treated with appropriate confidentiality. The Company will not allow
retaliation of any kind for reports made in good faith.
FOCUS
This
Business Ethics Policy is intended as a codification of standards that are
reasonably designed to deter wrongdoing and to promote and reinforce the
following:
1. Honest
and ethical conduct, including ethical handling of actual or apparent conflicts
of interest between personal and professional relationships.
2. Full,
fair, accurate, timely and understandable disclosure in reports and documents
that the Company files with or submits to the Securities and Exchange
Commission (“SEC”) or releases to the public.
3. Compliance
with applicable governmental laws, rules and regulations.
4. The
prompt reporting to an appropriate person or persons identified in this
Business Ethics Policy of violations of the Business Ethics Policy.
5. Accountability
with respect to adherence to this Business Ethics Policy.
BE HONEST AND FAIR IN ALL BUSINESS DEALINGS
As a Company
employee you are expected to be honest and fair in dealings with fellow
employees, the Company, suppliers, customers, competitors, and other members of
the business community. At some time or another, you may have the opportunity
to profit, at the expense of the Company, fellow employees or others, by
dishonesty. No employee should take unfair advantage of anyone through
manipulation, concealment, abuse of privileged information, misrepresentation
of material facts, or any other intentional unfair-dealing practice. Such
behavior could take the form of filing a false expense statement; accepting a
bribe or kickback from a supplier; copying computer software; lying to a
supervisor or customer concerning business facts; taking merchandise, supplies,
or money; or other similar misdeeds.
We would like
to see each of you enjoy a long-term, productive relationship with the Company.
However, we will not hesitate to discipline, discharge and/or prosecute in
court, as appropriate, anyone who knowingly violates the rule of basic honesty
and fairness, whether or not covered specifically by the Business Ethics Policy.
AVOID CONFLICTS OF INTEREST IN ANY FORM
A conflict of
interest is divided loyalty between the interests of the Company and the
personal interests of the employee. A conflict situation can arise when an
employee takes actions or has interests that may make it difficult to perform
his or her work for the Company objectively and effectively. Conflicts of
interest can also arise when an employee, or a member of the employee’s family,
receives improper personal benefits as a result of a Company position whether
received from the Company or a third party. You must act honestly and ethically
and not allow personal considerations or relationships, either actual or
potential, to influence you in any way when representing the Company in
dealings with other persons or organizations.
Each of you has
the obligation to avoid not only situations that give rise to a conflict of
interest, but also those situations that create the appearance of a conflict of
interest.
You may
encounter potential conflicts of interest in a variety of situations. Some of
the more likely areas are:
1.
Relationships with customers or suppliers, especially relating to
entertainment situations or gifts.
2.
Financial or other dealings, including loans or guarantees, with
outside organizations that do business with our Company.
3.
Outside employment with any competitor, customer, or supplier of
the Company, or any other outside employment arrangements that could jeopardize
your independence or adversely affect our interests or productivity.
4.
Transactions not in the ordinary course of business involving a
member of the Company’s Board of Directors that have not been appropriately
approved by the Board and disclosed to the public.
You should
reexamine your investments, relationships, and activities periodically to avoid
becoming involved in a conflict of interest. If you are in doubt concerning the
propriety of any activity, you are obliged to review the situation with your
supervisor.
You are
required to tell us immediately about any conflicts of interest or potential
conflicts of interest between your personal and your business relationships.
The Company
reserves the right to determine whether certain activities constitute a
conflict of interest. If, after such determination and appropriate discussion,
you persist in engaging in such activities, discharge may result.
MAKE SURE THAT ALL ENTRIES IN THE BOOKS AND
RECORDS OF THE COMPANY ARE COMPLETE AND ACCURATE
All entries
made in the Company’s books, records, and accounts must properly and fairly
reflect the transactions being recorded, to the best knowledge, information,
and belief of the employees making the entries.
Regardless of
your position with the Company, you are involved in our database; e.g., a sales
representative files customer call reports or other documents, a product
manager fills out price data, an employee prepares an expense statement, and
another employee makes an entry in a computerized data system. All of you
report Company information, and you are required to do it completely,
correctly, and honestly.
Our policy
expressly forbids the improper handling of our funds and assets. All funds and
assets of the Company must be disclosed and recorded properly; no undisclosed
or unrecorded fund or asset of the Company is to be established for any
purpose.
If you have concerns or complaints regarding
questionable accounting or auditing matters of the Company, you are encouraged
to submit those concerns and complaints to the Audit Committee of the Board of
Directors by sending an email to cletdav@flash.net,
or to assure anonymity, an employee should mail correspondence to the Audit
Committee of the Board of Directors C/O Cletus Davis, 308 North Washington
Avenue, Bryan, Texas 77803.
REPORTING
VIOLATIONS; ENFORCEMENT
The Company
will not permit retaliation of any kind by or on behalf of the Company against
any employee, as a result of a good faith report of an actual or suspected
violation of this Business Ethics Policy or any standard of ethical or lawful
conduct. Retaliation is itself a
violation of this Business Ethics Policy.
Any such retaliation shall be reported using the reporting procedures outlined
above.
To the extent
possible, investigations of allegations of violations of this Business Ethics
Policy will be maintained in confidence.
The Company will inform only those individuals who have a need to know
of the report in order to conduct a full and fair investigation of the
allegations that have been made.
Complete, Accurate and
Timely Public Disclosure
The Company’s
filings with the Securities and Exchange Commission must be full, fair,
accurate, timely and understandable. Depending on their position with the
Company, employees may be called upon to provide necessary information to
assure that the Company’s securities filings and other public communications
meet these standards. The Company expects employees to take this responsibility
very seriously and to provide prompt, accurate answers to inquiries related to
the Company’s public disclosure requirements.
USE OF COMPANY FUNDS OR RESOURCES, DIRECTLY OR
INDIRECTLY, FOR POLITICAL PURPOSES IS PROHIBITED
Personal Political Activities
In support of
the democratic process, we encourage you to participate in political
activities, provided that such activities are kept separate from your work. If
you are engaged in political activity of any kind, you must be careful not to
use the Company name or resources, and ensure that such activities do not
adversely affect any business relationships. In addition, you should exercise
discretion in discussing political subjects with business contacts. If you have
any questions about your participation in political activities, you are obliged
to discuss the situation with your supervisor.
Prohibition Against Company Political
Contributions
Company funds
or assets shall not be used for making political contributions of any kind,
whether in the United States or in a foreign country, except as shown below.
This prohibition covers not only direct contributions, but indirect support of
candidates or political parties; e.g., the purchase of tickets for special
dinners or other fund-raising events, the loan of employees to political
parties or committees, and the furnishing of transportation or duplicating
services. In exceptional situations, based on the Company’s need and with prior
approval of the Chairman and Chief Executive Officer, political activity may be
permitted relative to matters that are:
1.
Clearly lawful, and
2.
Determined to be closely related to the interests of the Company,
its employees, or its shareholders.
DO NOT USE THE COMPANY NAME, ASSETS, OR
INFORMATION FOR PERSONAL GAIN
Corporate Opportunities
Employees owe a
duty to the Company to advance its legitimate interests when the opportunity to
do so arises. Employees are prohibited from taking for themselves opportunities
that are discovered through the use of corporate property, information, or position
without the consent of the Board of Directors. No employee may use corporate
property, information, or position for personal gain and no employee shall
compete with the Company directly or indirectly.
General
The Company
name, assets, and information belong to the Company and not to employees,
regardless of position in the Company.
Use of Company Name
Employees may
not use the Company name in connection with personal activities, except as part
of biographical summaries of work experience. If you intend to speak to the
media, participate in meetings or publish materials where your involvement is
primarily that of a Company representative so that you are perceived as acting
on behalf of the Company or as expressing Company views, advance approval of
the Senior Vice President & Chief Financial Officer, is required. In
addition, the actual content of any speech, presentation material, paper, or
article to be published must be reviewed by the Senior Vice President &
Chief Financial Officer, prior to presentation or publication.
Use of Company Assets
Employees must
regard the protection of Company assets (both physical and intangible) and
services as a vital responsibility. Company assets include Company manuals,
samples, forms, plans, customer lists, information and files, goodwill,
databases, software, and all other data, documents, writings, copies, and
information in any format used or relied upon in your employment. These
materials and property are proprietary to the Company and must be used efficiently.
Theft,
carelessness and waste have a direct impact on the Company’s profitability.
All Company
assets should be used for legitimate business purposes. They must not be used
for personal benefit or any other improper purpose. They must not be sold, lent,
given away, or otherwise disposed of, regardless of condition or value, except
with proper authorization. They must be returned upon request or upon
termination of employment. Personal use of Company telephones must be
reasonable.
While employed
at the Company and for a year thereafter, employees shall not employ or attempt
to employ any current Company employee about whom they had knowledge during
their employment.
Use of Company Information
Employees shall
maintain the confidentiality of information entrusted to them by the Company or
by its customers, except when disclosure is authorized or legally mandated.
Confidential information includes all non-public information that, if
disclosed, might be of use to competitors, or harmful to the Company or its
customers. In this technology-rich environment, information is a vital
competitive advantage, which must be protected. This confidential and
proprietary information includes, for example, pricing, Company manuals,
customer listings, employee records, customer and supplier information, and
Intranet and Internet-related sites. Improper disclosure of such information
could do harm to the business and have a material effect on the Company’s
financial well being.
A disclosure of
confidential and proprietary information by one of us could affect all of us.
Therefore, you are required to take reasonable precautions to protect the
Company information you have been entrusted with. This includes not disclosing
Company information on Internet chat rooms.
Insider Trading
The federal
securities laws make it illegal to trade or “tip” others to trade in Company
stock or the stock of other companies if you have “material” non-public
information from or about the Company. This prohibition applies whether or not
you are relying on the “inside” information. Insider trading is both unethical
and illegal, and will be dealt with decisively.
A specific area
of concern relates to non-public information about the Company, positive or
negative, that could have an effect on the market price of the Company’s stock.
Examples are a pending acquisition, the expectation of substantially higher or
lower earnings, a stock split, a major new product line, or a major new
customer. As a matter of law, you are prohibited from buying or selling Company
securities based on inside information.
You are
similarly prohibited from buying or selling securities of other companies on
the basis of confidential information acquired by reason of your relationship
with the Company. Obvious situations include publicly held acquisition
candidates, and publicly held candidates to become important suppliers of goods
or services to the Company.
The same
prohibitions apply to anyone to whom the inside information or other
confidential information is communicated; e.g., a family member, business
associate, friend, or neighbor. Violating any of these prohibitions is cause
for dismissal and could result in criminal prosecution as well. In this
connection, you also may not, other than pursuant to a Company-approved trading
program under SEC Rule 10b5-1, buy or sell Company securities prior to the
third business day after such information is released to the public. If you
have any questions concerning your obligations in this regard, you should
contact your supervisor, who will consult with the Corporate Secretary as
appropriate.
Directors and
certain officers are subject to additional requirements with respect to Company
securities and should contact the Chief Financial Officer if they have any
questions.
IMPLEMENTATION
Each Company employee,
officer and director will be asked to complete and return an annual Business
Ethics Policy certification as a condition of employment.
You should read
the policies carefully before you certify. Note that you are being asked to
certify both that you personally are in full compliance with the Business
Ethics Policy and that you are not aware of any clear violations by other
Company employees.
Any intentional
violation of the Business Ethics Policy will result in disciplinary action, up
to and including discharge and prosecution, as determined by the circumstances.
Amendment, Modification, Waiver and
Intent
This
Business Ethics Policy may be amended, modified or waived by the Board of
Directors and waivers may also be granted by the Board of Directors subject to
the disclosure and other provisions of the Securities Exchange Act of 1934, and
the rules thereunder and the applicable rules of the NASDAQ Stock Market, Inc.
This
Business Ethics Policy is intended as a directive for the efficient and
professional performance of all employees.
Nothing herein contained shall be construed to be a contract between the
Company and the employees. Additionally,
this Business Ethics Policy is not to be construed as containing binding terms and
conditions of employment. This
employment relationship with the Company is “at will” and the Company retains
the absolute right to terminate any employee, at any time, with or without
cause.
The
Company shall immediately disclose, by means of the filing of a Current Report
on Form 8-K or by such other means as the SEC may require, any amendments to or
any waiver of this Business Ethics Policy.
BUSINESS
ETHICS POLICY - ACKNOWLEDGEMENT
Acknowledgement
I
acknowledge that I have read and agreed to abide by the Business Ethics Policy
of DXP Enterprises, Inc.
By:
___________________________________________
(Signature)
Name:
________________________________________
(Print)
Date:_________________________________________
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